TOOL
Who does what
on Monday?
Use the health and safety system you already have. Agree responsibility, time and budget.
EXAMPLE OF A SHARED DECISION
“We make ordinary bodily needs easier to handle at work. Basic arrangements are available without individual approval. For other needs we offer a confidential conversation about work and function. We follow up whether the arrangements work.”
| Role | Task in the arrangement |
|---|---|
| Managing director or owner | Decides the frame and the resources. Follows up shortfalls. |
| Operations lead and stand-in | Placement, refilling and fixing faults. |
| Immediate manager | Adjusts work in dialogue, and knows the contact routes onwards. |
| Employees and safety representatives | Contribute experience of working conditions and solutions. |
| Occupational health service and other specialists | Assist when a relevant professional assessment is needed. |
The same person can hold several roles. Agree a stand-in. In a group, local responsibility is also needed.
CLARIFY BEFORE YOU START
Clarify location, cost and follow-up. Tell everyone how to report a shortfall without health information.
Our example, inspired by ISO 45010, clauses 5.3–5.4 and Annex F.
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